I just concluded my meeting with the ASUC financial committee (am still in senate chambers even).
I was expecting to get $200 (the normal cap for a 1st year group), asked for $2500, and got $450.
The catch: funds cannot be used for food/drinks, tech, or honoraria (which are $1745 of the $2535 budget). Those will need to be covered by grants or other funding. (It does cover goods like plates and such though, oddly.) I'll also need to come back next week for a fee waiver on the Tilden room, but that should be automatic and is assumed in the budget already.
Offered donations so far total $385 above door fees. I have gotten one $300 grant, and am waiting on decision on the second. Assuming >30 people attending paying the low door fee of $5, that makes for another $150 - for a total of $1285 funded so far.
That means we have $1250 to make up, or $590 without food. Part of that should be covered by the second grant, but it's still a significant gap.
It's possible that SLUgS could duplicate my efforts and request both ASUC sponsorship and grants, but they seem to be inactive this semester - I've not heard anything from them, nor any response to emails. (I wonder if I could just take over the group? It's just an organizational skeleton without members, and should be possible to simply sign up as its signatories and thus gain control of it...)
Lastly, the budget is intended to be a conservative one. Some line items may turn out costing less than budgeted for. (Honoraria, if speakers can get outside funding for their travel expenses or if the $200 honoraria contingency turns out to not be needed; and food, if donated or gotten for <$600 food & drink for all.) Some might go over though - printing costs, etc. I've not budgeted for T-shirts, but hopefully that will be a profit item or at least break even. I also forgot to budget for advertising (flyers and the like), so that comes out of contingency fund.
So, the rest needs to come from other sources... businesses, departmental funding, maybe (?) something from Ethnic Studies, higher attendance / door fee committments (a more optimistic projection of 45 people x $15 would increase funds by $500), other donors, etc.
What this means for you:
1. Please email Chairs / Professors Kihlstrom (CogSci) and Inkelas (Linguistics) and ask them to help sponsor this event. They will probably be more responsive to academic "pitches", especially ones that show how it would benefit the standing of the department, the university, or if it would argue for an increase/decrease in undergrad / graduate major enrollment (which directly hits their pocketbook).
"Sharon Inkelas" <firstname.lastname@example.org
"John F. Kihlstrom" <email@example.com
2. If you know any businesses or individuals willing to donate money or supplies - please pitch them on my behalf and CC me. Perhaps another university (or student group?) would be willing to help fund this? Obviously, sponsorship is exchangeable for advertising space / acknowledgements in the program / flyers / etc or similar considerations.
Stuff that could be donated:
* copy costs
* tech (see below for needs - highest costs are digital projector, camcorder, and spare laptop)
I've copied the budget below, in case it is of interest. It should be tab & CRLF delimited - just paste into a table / spreadsheet for prettiness.
Ask me if you have questions.
- Sai( BudgetCollapse )